Article (17)
Publication and Enforcement
This Resolution shall come into force as of the date of its issuance and shall be published in the
Official Gazette.
Mohammed Bin Rashid Al Maktoum
Prime Minister
Issued by Us:
On: 08 Sha'ban 1441 AH
Corresponding to: 02 April 2020 AD
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Cabinet Resolution of 2020 Concerning the Remote Work System in the Federal Government 8
Appendix 1
Undertaking of Data and Information Confidentiality and Security
For the purposes of maintaining the security and confidentiality of data and information in the
entity, regardless of its source or nature, and whether that information is kept on paper, computer
or any other means.
Based on the provisions of the Human Resources Law In the Federal Government, and its
executive regulations thereof, remote working system, laws, regulations and instructions for the
use of the intranet and internet, and pursuant to Cabinet Resolution No. 21 for 2013 regulating
information security in the Federal Government, I undertake to recognise and abide by the
following:
− All information, data and programmes of my entity, whether stored on hard disks, attached to
an email message or any other form, are the property of the entity and the Federal
Government.
− Using the entity’s information is subject to federal laws and ethical considerations.
− Accessing any financial or administrative information obtained in the context of executing my
duties is protected by the UAE laws, which I have to abide by.
− I will be granted access to the entity’s information system, the "Bayanati" system, or any other
system, the Internet, and e-mail for business purposes only.
− A breach of any of the information and data sources is considered illegal, as all data and
information, including those obtained from outside the entity, are subject to regulations that
prohibit copying and using such software.
− The entity is implementing the federal copyright laws that categorically prohibit any violation
of these copyright laws.
− That the entity has systems and programmes to monitor and record all information systems,
the Internet, and the use of e-mail. I am aware that these protection systems can register every
website on the network that I have visited, as well as advertisements, incoming and outgoing
email messages, files, information, and data that have been transferred from within or outside
the entity. I am also aware that the entity is regularly checking information systems and
internet activities and analysing their usage methods, and it will take the necessary measures
in case of inappropriate use.
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Cabinet Resolution of 2020 Concerning the Remote Work System in the Federal Government 9
I also recognise that it is prohibited to:
− View, copy, or otherwise disclose confidential information of the entity to any Third party,
unless that is part of my job and an official assignment.
− Change, delete, destroy or dispose of any confidential information for any reason, without
obtaining written consent of the concerned officials in the entity.
− Discuss any confidential information with anyone other than concerned officials in the entity.
− Disclose any confidential information during my service or even after the termination of my
employment at the entity.
− Share my passwords with other individuals or employees or use the entity’s information
systems using passwords of other employees.
− Leave laptops (iPad, memory chips, portable storage systems, etc.) in unsafe locations.
− Use illegally-obtained software.
− Install new software, or make changes to existing ones, whether hardware or software.
− Download programmes from the internet without the consent of the entity’s IT department.
− Take no actions that interfere with the work of others, the network function, or any other
computers.
− Use data, information and software for commercial interests or personal purposes.
− Send messages, files, programmes, or other connections that contain personal insult to others.
− Take no action that may adversely affect the rights of employees or disclose their personal
information, or their financial benefits.
−
In order to protect confidential information, I undertake to:
− Keep my login details and passwords secret, change them regularly, and not disclose them
to anyone else.
− Protect my computer applications from entering by anyone who is not authorised to do so
by logging out of the programme or any other way to ensure protection.
− Carefully make all arrangements that ensure safe use and confidentiality of information
when using the entity’s systems according to the license granted to me to access the
approved electronic systems.
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Cabinet Resolution of 2020 Concerning the Remote Work System in the Federal Government 10
− Inform my entity immediately upon my knowledge or reasonable suspicion, that the
password has been infected with a virus or used by unauthorised persons, or upon
suspicion of any activities that might violate the protection and confidentiality policies.
− Always use a safe work environment and act in the interest of the entity.
− Assume that the data may be read by persons other than those to whom it is sent.
− Take all measures of protection against viral infections and access by unauthorised persons
to view the entity’s data.
I understand and recognise that if I fail to comply with the terms of this undertaking and/or
breaching the approved information security system, I will be held legally accountable, in
addition to disciplinary liability by the entity, which has the right to decide the appropriate
penalty without prejudice to any punishment in accordance with other laws and regulations.
By signing this undertaking, I acknowledge the compliance with all the statements and
provisions contained therein, subject to legal liability.
Employee's Name: .........................................................
Job No: ...........................................................................
Job Title:.............................................................................
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Cabinet Resolution of 2020 Concerning the Remote Work System in the Federal Government 11
Appendix 2
Undertaking Not to Enter Into Subcontracts to Complete Tasks
I, the employee.......................... Work in a ministry /entity ................................................. As (job
title).................................................... Under the Remote Work System undertake to complete all the
tasks assigned to me by my entity on my own without asking or authorizing any legal or
material person to complete it on my behalf, or contracting others on this matter, and in case of
breaching this undertaking I will bear legal responsibility for the consequences resulting from
such breach towards my entity and the Federal Government.
Name: ...............................................................
Signature: ...........................................................
Date: ...................................................................
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